Microsoft Outlook calendar is the ideal platform for scheduling meetings with co-workers and booking meeting rooms.
However, if you want to book additional services such as catering, seating layouts, presentation equipment etc, this can involve lots of additional calls and emails back and forth.
By building the solution onto your Exchange/Office 365 infrastructure, the process of making and servicing additional resource requests is streamlined for both meeting organisers and facilities and catering staff alike.
Our solution gives you the widest choice in room screens and way-finding solutions to allow you to:
Our optional Resource Finder button in Outlook Calendar lets users search for available rooms or hot desks according to location, built-in facilities, favourites, etc. They can also see images and other details to help with their selection such as maximum capacity, floor plans and directions.
You can also use standard Outlook functionality to book your available workspace resources.
Ordering any extra services or equipment such as catering options and timings, special dietary requests, visitor passes and parking, teleconferencing services, and so on, are all massively simplified for end users, and easy for administrators to configure.
Whether it is managing your resources, reporting on their usage, building custom reports or viewing daily tasks the admin panel provides an intuitive approach to your facilities management needs.
When scheduling a meeting room, you can add visitor information and other services that you might want to offer, such as:
An optional self-service guest registration module lets visitors indicate their arrival (e.g. from a dedicated touch screen in reception), with the ability to automatically notify their host.
This serves to reduce the overheads on busy receptions, or provide an efficiency service in unmanned receptions.
We didn’t want to have two separate systems. The solution has enabled us to keep working within our existing calendar system, but it gives us the additional structure and functionality we needed...Importantly, we can now also capture information that shows us how efficiently we are using our rooms and cars. We can also collect data for departmental costing purposes, such as catering.