Desk Booking Systems
Compare the best enterprise solutions for Microsoft 365
Enterprise level desk booking solutions that build on your Microsoft 365 infrastructure.
Overview
Find your ideal desk booking system for Microsoft 365
Chat with us about what you need. Discover your perfect match.
- Benefit from 15+ year’s expertise
- Free impartial advisory service with no markup if you buy
- Choose from a range of low cost software & signage options
- Seamless migrations from legacy systems
- Get great, UK-based support.
We also deliver Microsoft Places services including migration from existing systems.
WHO WE WORK WITH
Some Essential Customers
Desk Booking, Reimagined
Desk booking benefits
Book Your Space in Seconds
Why wrestle with clunky tools when you can let your people seamlessly reserve desks straight from Outlook, Teams, SharePoint or mobile?
- Add extras like parking or EV charging
- See which desks are free at a glance
- Filter by location, amenities, even who’s going in
- Use filters & interactive floor plans to select the optimal workspace.
Your Office, Optimised
Less guesswork. More insights.
Let facilities teams finally understand how people use the office.
- Get a dashboard view of occupancy trends
- Identify no-show culprits
- Set policies to spread desk use through the week
- Make informed decisions about future workspace needs.
Built for Microsoft 365 (Not Tacked On)
Extend native Microsoft resource booking & resource mailboxes
- Build on existing calendar scheduling
- Book individual desks & pooled desks
- Use existing EntraID groups & SSO for optimal security
- Extend standard Outlook resource booking and Microsoft Places to add catering, visitor management, car park booking etc.
WHY CHOOSE ESSENTIAL?
You’ll get unbiased advice
Selecting the right workspace booking system is no small task.
With multiple stakeholders to satisfy and countless moving parts to consider, the process can quickly become complex.
The good news? We’ve been helping organisations solve this challenge for over 15 years.
When you work with Essential, you get the right solution – and the expert support to make it a success.
Experts in Microsoft security, Entra ID, resource mailboxes, Places, etc.
Guidance on cultural change, desk numbering best practices, etc.
Help desk services you can talk to & in your time zone.
A choice of software & signage to suit your style, budget & security needs.
What our customers have to say about us
What our customers have to say
“Essential has transformed our workspaces and car parks into intuitive, easily navigated interactive maps, making it simple for our people to select and book their ideal places when scheduling their office days.”
Ryan Arif Workplace Improvement Lead & Facilities, Ageas
What our customers have to say
“Being able to pre-book a desk close to colleagues is a game-changer for our team’s productivity, especially as we are about to be working in an unfamiliar temporary space whilst we refurb our Poole office.”
Chris Egan, Infrastructure Project Manager, Merlin Entertainments ltd
What our customers have to say
“It’s now quicker and easier for hosts to register visitors in advance and provide all the relevant information, such as whether the visitor needs escorting. Managing visitor arrivals has also been streamlined with services that include self-service check-in kiosks and automated notifications to hosts.”
Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
What our customers have to say
“Working with Essential we have been able to make Microsoft Outlook the single portal via which we can book everything required for visitors to NATS’ offices. At the same time as scheduling a visit in Outlook calendar we can request meeting rooms, seating layouts, AV equipment, catering, Wifi codes, security arrangements, and so on.”
