Hot Desk Booking Solution for the Enterprise

Streamline the process of locating, booking and managing desks for your agile workforce.

Get a Quote
Schedule a Demo

Flexible desk booking for the modern workplace

In today’s business environment, staff are only spending a fraction of their time at the office.

Desk sharing offers organisations the ability to cut their office space overheads significantly.

As a project, desk sharing needs careful planning as it involves a cultural change and the benefits for both users and Facilities Admins need to be shared and balanced.

Simplify the introduction and enablement of booking desks and other facilities, with our help and expertise.

See User Benefits
See Facilities Managers Benefits

Make hot desks visible and bookable from anywhere

Overview Kiosks

Get a fully-fledged functionality using interactive floor plans or filtered down views to visually book desks, parking, quiet zones and more.

Book, check-in, extend or check-out on the spot using your password, PIN, RFID card or email.

kiosk screen hot desk booking

Mobile Devices

View booking statuses, make bookings and check-in/out from any smartphone device*.

Use QR codes to easily scan, reveal desk/quite-room statuses, and to book those facilities.

*Blackberry phones are not supported

hot desking mobile.cp

Desk Status Indicators

Perfect for flexible hot-desk workspaces and inside glass-walled meeting rooms, these colour-coded devices provide excellent at-a-glance availability of any resource.

Give your users the ability to check-in or out on the spot, using even RFID Card* or email*.

*Optional

qubi3-desk-free-all-day
Get a Quote
Schedule a Demo

Give users the flexibility they require

Book in advance

Book your preferred desk for when you need it, based on location and many other criteria, such as proximity to services like lifts and printers.  You can also book additional facilities such as a car parking space.

Book on the spot

Make 'on the day' desk bookings via your smartphone, using kiosks in reception areas, using desk devices and more.  We offer a range of options to suit your budget and your preferred working practices.

Easily locate the ideal desk

Find your perfect desk location via interactive, pinch and zoom floor plans.  Our bespoke, low cost design service is able to create floor plans that reflect your corporate branding and colour schemes, and include 'landmarks' such as WCs, fire exits, printers, re-cycling points and more.

Find your team

Staff members can search their team members (or friends) by name and book a hot desk in proximity to them, using our solution to pinpoint their colleague's exact location within the building.

Easy check-out

Easily check-out when your job is done and the desk is no longer needed. The hot-desk becomes available instantly for others to use.

Super Easy to Use

Staff can pre-book desks directly from within Outlook Calendar - there's no separate system to log into.  On-the-day bookings can be made from kiosks in reception areas or using our mobile app.

Streamline your meeting room & desk scheduling

Get a Quote
Schedule a Demo

Flexi-working and smart meeting space booking helps shrink real-estate costs

Read the case study

What our customers say

genesis-Flexible-working-reduces-real-estate-costs_530x290.cp_

We freed up 285 desks at our Camden office and predict about another 200 when we roll out the solution to our Willesden office.

Jenny Quigley, Genesis Housing

Project Manager,

Understand how your work space is being utilised

Report and optimise

Get usability reports on all your flexi-desks and hot-desks and pinpoint areas where utilisation can further improve.

Use corporate identity and technology

Booking hot-desks and flexi-desks can be done using RFID enabled cards or corporate email accounts using your Microsoft Exchange & Office 365 infrastructure.

Zero double bookings

Use of standard Exchange resources and real-time status checks means there's no risk of contention.

Improve your desk to staff ratio

By enabling flexible working, our solution can help you deliver the desired desk to staff ratio.

Save Costs

Achieve savings in real estate costs, catering expenses and staff time.

Become more eco-friendly

By utilising your estates better you are reducing your carbon footprint.

Streamline your meeting room & desk booking

Get a Quote
Schedule a Demo