We help Microsoft-centric enterprises fully adopt the cloud & adapt to new ways of working.
Meeting Room Booking :

Room booking systems for Microsoft 365

Find your ideal meeting room booking system

We’ve been delivering workspace booking systems for over 15 years and know what it takes to get the best fit for your IT team, facilities management and workforce:

  • Build on native Microsoft 365 functionality
  • Ease selection with interactive floor plans, colleague finding, etc.
  • Allow requests for catering, seating layouts, parking, visitor passes & more
  • Add digital signage, check-in options & sensors
  • Provide advanced FM capability.

Room booking systems our customers rely on


Get a room and resource booking solution that caters to all

Simplify meeting space & facilities booking for your workforce

Use interactive floor plans that show facilities, capacities and accessibility at-a-glance.​

Offer related services such as AV equipment, catering, seating layouts, visitor passes, etc.​

Send reminders of what’s been booked and make amendments and cancellations effortless.

Give your FM team the resource management tools they need

Extend ‘native’ Microsoft room booking with a range of tools and services for your facilities team:

  • Easily maintain room attributes, capacity, photos, etc.
  • Drag & drop booking changes
  • Support for visitor passes & catering
  • Check-ins & reminders to eliminate waste
  • Policies to spread bookings across the week
  • Centrally control meeting room signage
  • Get extensive utilisation reports.

Get the best technical fit for your IT team

Leverage your investment in Microsoft 365 infrastructure and skills:

  • Support existing security & Entra ID groups
  • Delegate booking administration to FM
  • Easily extend to book 1,000s of desks, parking spaces, etc.
  • Pooled resource support
  • Full support for Teams Rooms
  • Scale services in line with Microsoft 365.


What to look for in a meeting room booking system


Resources on meeting room booking systems

What our customers have to say about us

What our customers have to say

“Being able to pre-book a desk close to colleagues is a game-changer for our team’s productivity, especially as we are about to be working in an unfamiliar temporary space whilst we refurb our Poole office.”

Chris Egan, Infrastructure Project Manager, Merlin Entertainments ltd

What our customers have to say

“It’s now quicker and easier for hosts to register visitors in advance and provide all the relevant information, such as whether the visitor needs escorting. Managing visitor arrivals has also been streamlined with services that include self-service check-in kiosks and automated notifications to hosts.”

Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
Essential Reception Area Image

What our customers have to say

“Working with Essential we have been able to make Microsoft Outlook the single portal via which we can book everything required for visitors to NATS’ offices. At the same time as scheduling a visit in Outlook calendar we can request meeting rooms, seating layouts, AV equipment, catering, Wifi codes, security arrangements, and so on.”

Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
Don't let your room naming convention cause confusion

What our customers have to say

“Our vision is to create flexible and productive office spaces using cutting-edge technologies to ease workspace booking, show footfall throughout the office and even help individuals find a space that suits their ideal temperature.”

Jane Jennings, Business System Analyst, Supply Chain and FM, NATS