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Room Screens :

MEETING ROOM SCREENS FOR MICROSOFT 365

Flexible status & booking screens for office meeting rooms

Overview

Used in conjunction with Microsoft Outlook and Teams room bookings, or along with our dedicated workspace booking apps, our digital signage options offer benefits to office visitors and FM alike.

  • Use outside meeting rooms, Teams rooms, huddle spaces & more
  • Display upcoming meetings to allow ad-hoc usage
  • Allow instant bookings that automatically update Outlook calendar
  • Automatically free up rooms in the event of a ‘no show’
  • Reinforce your corporate brand & office styling

…the benefits are endless.

Meeting room screens our customers rely on

Benefits of using our digital signage solutions

Create the optimal end user experience

  • See what rooms are free at a glance
  • Make bookings on-the-spot
  • See future bookings & make ad-hoc meetings with zero conflict
  • Easily check into pre-booked workspaces
  • Make contactless bookings using your existing security cards or mobile device.

Optimise workspace utilisation

  • Automatically free up resources in the event of a no-show
  • Showing free/busy status at-a-glance helps make better use of empty workspaces
  • Use overview kiosks in receptions & lobbies to display office-wide availability.

Ease ongoing management of your office space

  • Collect actual workspace utilisation metrics
  • Centrally update on-screen details – e.g., in the event of a room name change
  • Capture faults on-screen, e.g., broken microphone.
  • Send messages to workspace users & visitors.
Facilities team reviewing new office plans

Highly flexible & customisable

  • Tailor screens to reflect your corporate branding & decor
  • Use your preferred technology: iPad, Windows, Android, etc.
  • Show next availability, meeting hosts or meeting titles as required
  • Use overview kiosks or individual room screens
  • Use your existing RFID security cards to check in and book.

What to look for in meeting room screens for Microsoft 365

RESOURCES

Resources on digital signage for Microsoft 365

What our customers have to say about us

What our customers have to say

“Being able to pre-book a desk close to colleagues is a game-changer for our team’s productivity, especially as we are about to be working in an unfamiliar temporary space whilst we refurb our Poole office.”

Chris Egan, Infrastructure Project Manager, Merlin Entertainments ltd

What our customers have to say

“It’s now quicker and easier for hosts to register visitors in advance and provide all the relevant information, such as whether the visitor needs escorting. Managing visitor arrivals has also been streamlined with services that include self-service check-in kiosks and automated notifications to hosts.”

Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
Essential Reception Area Image

What our customers have to say

“Working with Essential we have been able to make Microsoft Outlook the single portal via which we can book everything required for visitors to NATS’ offices. At the same time as scheduling a visit in Outlook calendar we can request meeting rooms, seating layouts, AV equipment, catering, Wifi codes, security arrangements, and so on.”

Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
Don't let your room naming convention cause confusion

What our customers have to say

“Our vision is to create flexible and productive office spaces using cutting-edge technologies to ease workspace booking, show footfall throughout the office and even help individuals find a space that suits their ideal temperature.”

Jane Jennings, Business System Analyst, Supply Chain and FM, NATS

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