DESK BOOKING SYSTEMS Microsoft 365
Desk booking solutions for Microsoft Enterprises
Enterprise level desk booking solutions that build on your Microsoft 365 infrastructure.
Overview
Find your ideal desk booking system
There’s lots to consider when choosing a desk booking solution that works with Microsoft 365. We can help you every step of the way, with:
- Deep Microsoft expertise
- Impartial advice on the best desk booking solution for your needs
- A range of low-cost desk signage options
- Guidance on handling cultural change
- Meeting WCAG 2.1 AA & other accessibility needs
- Professional floor plans & training videos
- Great, UK-based support
We also offer a choice of industry-leading desk booking systems along with 15+ years’ experience in delivering them!
Microsoft 365 desk booking systems our customers rely on
BENEFITS
Desk booking benefits
Hassle-free booking & productive visits for your workforce
- See when co-workers are next in the office & book a desk nearby
- Use filters & interactive floor plans to select the optimal workspace
- Make desk bookings direct from Microsoft Outlook, Teams, SharePoint or mobile app
- Book extra facilities such as meeting rooms, parking or even EV charging.
Better visibility & control for FMs
- Get clear visibility of office occupancy
- Avoid wasted desk bookings
- Set policies to distribute desk bookings across the week
- Make informed decisions about future workspace needs.
A great technology fit for your Microsoft-centric enterprise
- Extend native Microsoft resource booking & resource mailboxes
- Build on existing calendar scheduling
- Book individual desks & pooled desks
- Leverage existing EntraID groups & SSO
- Support cross-tenant workspace bookings
- Choose from a range of desk signage options including desk pucks & simple QR signs.
Schedule a chat & demo
FEATURES
What to look for in a desk booking system built for Microsoft 365
A consistent UX across Outlook, Teams, mobile & web.
Tools to help collaboration such as ‘where’s my colleague?’
Great-looking, low-upkeep interactive floor plans.
A choice of digital signage to suit your style & budget.
Effortless check-ins with a range of options including RFID cards.
Support for a range of sensor options.
Booking policies to match your hybrid working approach.
Comprehensive workspace occupancy metrics.
Deep knowledge of Microsoft technologies: security, Entra ID, resource mailboxes, etc.
Wider expertise to help with cultural change, desk numbering best practices, etc.
A help desk service that’s easy to talk to & in your time zone.
What our customers have to say about us
What our customers have to say
“Essential has transformed our workspaces and car parks into intuitive, easily navigated interactive maps, making it simple for our people to select and book their ideal places when scheduling their office days.”
Ryan Arif Workplace Improvement Lead HRD & Facilities, Ageas
What our customers have to say
“Being able to pre-book a desk close to colleagues is a game-changer for our team’s productivity, especially as we are about to be working in an unfamiliar temporary space whilst we refurb our Poole office.”
Chris Egan, Infrastructure Project Manager, Merlin Entertainments ltd
What our customers have to say
“It’s now quicker and easier for hosts to register visitors in advance and provide all the relevant information, such as whether the visitor needs escorting. Managing visitor arrivals has also been streamlined with services that include self-service check-in kiosks and automated notifications to hosts.”
Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
What our customers have to say
“Working with Essential we have been able to make Microsoft Outlook the single portal via which we can book everything required for visitors to NATS’ offices. At the same time as scheduling a visit in Outlook calendar we can request meeting rooms, seating layouts, AV equipment, catering, Wifi codes, security arrangements, and so on.”
