Email Journal Migration
Move your journals to a new platform
Considering the important role that an email journal plays in meeting compliance needs, the following considerations are vital if you need to migrate your email journal:
- Maintaining chain-of-custody as records are physically moved
- Ensuring envelope data such as BCC’d recipients and distribution list members is preserved. Any migration that fails to preserve such information would mean that a search for all the people that were ‘party’ to say, ‘insider trading’, would be incomplete.
- Establishing your new journal service is running and ready to receive emails before the ‘old journal’ is decommissioned
- If your journal has been stored in a proprietary archive such as Enterprise Vault, it may need special care to ensure it’s in the right format
- Post-migration, your migrated journals should be easily included alongside new journal records and not overlooked in any future eDiscovery or records management exercise.
Does Microsoft 365 provide email journaling?
At first glance, it would appear Microsoft 365 (specifically, Exchange online) offers email journaling If you search the internet for ‘Microsoft365 journaling’, you’re likely to find this Microsoft article that […]
Journal Archive Deconstruction
Company Reconstructs Its Email History to Prepare for an Unknown Future When a construction company learned its core, profit-making divisions were to be sold to a new Group, the company’s […]
Speak to the migration & journaling experts
We can help you explore your best options for:
a) preserving and migrating the journals you’ve amassed to date, and
b) capturing and preserving email records going forwards.
Where appropriate to your business and legal remit, you can create policies to determine what gets migrated from your journal and where it gets migrated to.
E.g. move items <10 years, include users in the finance department only, migrate items > 10 years old to a secure cloud service
Get expert advice & proven solutions
Our experienced team can help guide you through the various considerations as you move your compliance-sensitive records.
Combined with proven migration solutions and secure hosting services we can give your business the ultimate peace of mind.
Audit your move
Provide your legal team with proof that all data moved is fully audited and nothing has slipped through the net. We can deliver:
- Detailed chain-of-custody reports
- At-a-glance migration status updates
- Auto-retries of any failed items
- Inbuilt trouble shooting & online KB
Preserve vital metadata
Preserve compliance-critical BCC’d recipients and distribution list member information as you move. Achieving this is not straightforward, for example, if you’re switching journals into regular Microsoft 365 mailboxes.
We can talk you through the various options available to you and caveats.
Escape the shackles of legacy workloads. Harness the benefits of Microsoft 365 any place, anywhere collaboration & Azure flexibility.
JOURNAL MIGRATION CHOICE
Discover your best journal migration options
This video explains the difference between conventional email journaling and what Microsoft 365 provides:
When it comes to deciding what to do with your legacy journals, there’s a number of routes you could take, including:
- Migrating journals to Microsoft 365, then using Microsoft 365 retention policies & litigation hold to preserve email records going forwards
- Running an email journal hosted in the cloud, and moving your historic journals to the same service
Each route has its own benefits and caveats depending on your business and compliance needs.
You may also want to extend your journaling to include the capture of other messaging sources such as Microsoft Teams chat, WhatsApp and the myriad other platforms that may now be in use by your hybrid workforce.
Get in touch to discuss the best options for your future journaling needs.