Helping you adopt & adapt the Microsoft Modern Workplace & Azure Cloud for your business

Explore the power of QR signs for desk & workspace booking

Scanning a QR code from your mobile device has become a familiar way to get contactless and convenient access to restaurant menus, registering your visit to a venue using the NHS COVID-19 App, ordering a meal in a restaurant and more.

Now you can harness the power of QR codes to book the office workspaces and other resources available to your workforce.

Using strategically placed QR codes on simple and low cost printed signs, labels on individual desks or on display screens located in corridors or foyers, you can enable contactless selection and booking of a range of resources with pre-applied criteria to make life as easy as possible:

  • Show all currently available hot desks in this area
  • List the video conferencing rooms available RIGHT NOW for at least an hour
  • Display available pool cars today
  • Pinpoint all accessible desks in this office on a map

These are just a few examples of the different resources and attributes you can give your workforce instant access to.

You can also use QR codes to:

  • Enable authenticated checking into a pre-booked workspace
  • Display information about current and upcoming bookings for a room of workspace
  • Avoid displaying booking information ‘in the clear’ on digital screens

OK, so there’s some behind the scenes magic involved.

You will need a resource booking system that supports this functionality, and that is where we can help with our enterprise booking systems.

Already using Microsoft resource mailboxes to book meeting rooms or workspaces via Microsoft Outlook and Microsoft 365?

Great.  You can now seamlessly extend this functionality and use QR signs to book the same Microsoft 365 resources from mobile devices on arrival to the office.

You can also use display screens outside meeting rooms, desk status devices and fully interactive maps to provide the ultimate flexibility for your new workspace management strategy.

Get in touch to find out more.

Modern workspace booking systems

Read more about our services to help your enterprise book, provision & manage its workplace for social distancing, shrinking office space & beyond.

Book hot desks via QR codes