We help Microsoft-centric enterprises fully adopt the cloud & adapt to new ways of working.

Office Space Occupancy Reporting

Understand how your office space & other resources are being used

Improve your bottom line, eliminate waste and ensure your hybrid working environment has access to the optimal office workspace needed.

Workspace Utilisation Reporting

Optimise your hybrid working environment, save costs

Get all the information you need with our office utilisation reports.

Even prior to COVID-19, the trend towards more flexible ways of working and fewer days in the office was clear. ​

The role of the physical office will inevitably change, with an emphasis on providing spaces that enable collaboration instead of rows of individual desks.

With reliable office space utilisation data at your fingertips you can re-shape your office portfolio to more accurately meet your evolving needs.

You can also be confident you’re providing the right types of workspaces for your hybrid workforce whilst minimising expenditure on real estate, heating, lighting and services.

Modern Workplace

Saving energy in the office using your workspace booking system

If you glanced around the average office, you may wonder whether there was a need to pre-book desks at all.  According to recent studies, two thirds of desks remain unused. The […]


M365 workspace resource mailboxes

Workspace management

Coventry NHS Trust streamlines consulting & meeting room bookings

Coventry NHS Trust, part of the Arden Cluster, is responsible for providing access to healthcare services for the 300,000 residents in Coventry. The Trust has a range of existing premises […]

Coventry NHS

Get accurate utilisation reports​

Understand exactly how your workspaces are being used at a location, departmental, team & individual level.

Justify workspace restructuring

Identify under-utilised and ‘unpopular’ offices & workspaces & make informed decisions on the best way to cut costs.

Track costs & chargeback​

Allocate office space, catering & services costs by capturing cost centre codes, pricing, etc., at the time of booking.​

Read more about booking services

Minimise office administration

Reduce the overheads of managing your reception services and responding to other visitor hospitality requests.

Read more about visitor management.​

Workforce utilisation occupancy monitoring

Track office space and resource utilisation trends

Our advanced office space management software lets you capture workspace utilisation metrics, external visitor numbers, cost-centres, catering costs and more.

  • Which rooms and workspaces are under-utilised? ​
  • Are late cancellations preventing efficient meeting room usage? ​
  • What are the peak utilisation days?
  • Who are the most prolific bookers and ‘no show’ offenders? ​
Track how your office space is being used


Re-shape your Offices for Optimal Office Space Utilisation

Having relevant and reliable information at your fingertips will help you restructure your workplace and facilities services for optimal productivity and cost-efficiency:

  • Save energy costs by closing down floors
  • Divest parts of your office portfolio
  • Sub-let office space

Avoid office tumble-weed

By shrinking down your usable office space, employees coming into the office will feel less isolated and benefit from better collaboration with co-workers.

Funky office workspace


Let us help you adopt the best technology for your needs

Workspace booking systems provide insights on office utilisation through desk reservations, but their accuracy relies on employees actively booking and releasing desks.

In contrast, real-time sensing solutions offer more precise data by physically detecting occupants and their locations, eliminating the need for manual bookings.

The choice depends on your priorities, considering the trade-off between cost-effectiveness and occupancy data accuracy.

Get in touch to discover which is best for you.

Modern office interior with busy business people walking around.

Microsoft’s Modern Workplace is the perfect platform around which to optimise your physical workspace and resource provisioning.

Related areas

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