Helping you adopt & adapt the Microsoft Modern Workplace & Azure Cloud for your business

Scalable, reliable & flexible

Desk booking solutions to suit your workspace management needs

Looking for the best workspace booking system for your hybrid workforce?

Whether you need to optimise use of a reduced office space, encourage staff back into the office, or be prepared for future changes in COVID-19 measures, we can help you select the right workspace booking solution for your enterprise.

Getting a booking system that’s simple to use, yet provides the functionality, controls and visibility your facilities management and HR teams need is vital.

  • Make it easy for individuals & teams to come into the office and find their ideal workspace – even a parking space.
  • Implement booking policies that reflect your return to work strategy, such as making workspaces available for teams that focus on a Monday or Friday.
  • Get metrics that let you spot trends and re-work your office space going forwards

The right technical fit for your company is also important, and our 12+ years experience in delivering workspace booking and management solutions for Microsoft-centric enterprises means you’ll get a smooth integration and a knowledgable support service.

You’ll also have access to our design team who’ll provide slick floor plan designs and bespoke training videos to boost your hybrid working comms strategy.

Get in touch today and let our experienced team review your requirements and help advise on the best workspace booking solution to suit every aspect of your business.

Enterprise-grade desk booking solutions & support that our customers rely on.

Desk Booking Software for the Modern Workplace

Discover the best solutions for desk booking and managing your hybrid workspace.

Easy to use

Desk booking systems made easy for the end-user

Make it convenient for staff to select their ideal workspace

Make it easy for your staff to select their ideal workspace no matter how they prefer to work: using Outlook, a web browser, their mobile device or digital signage. Select from a floor plan using filters to home in on the ideal facilities such as a riser desk or docking station, locate designated departmental areas or find co-workers that are in the office.

Discover the secret of designing the ultimate desk booking floor plan

Management & Reporting

Optimise desk occupancy, save time & money

Understand, optimise & control real estate utilisation & streamline FM services

Authenticated check-in gives an accurate view of how your office space is being used, allowing you to plan and optimise your future workspace.  Flexible, built in workflows let you intelligently route facilities requests, such as catering, seating layouts and between-use cleaning.  You can also define policies that ensure fair access across all departments and teams or that reflect your hybrid working policies. E.g., Give the sales team access to a specific zone for 2 days each week, where one of those days is a Monday or Friday.

Easy to Support

Preferred hot desk booking technology for the IT team

Designed to support your Microsoft ecosystem & your cloud strategy.

Built on your existing Microsoft infrastructure, our desk booking systems provide a service that’s intuitive to work with, secure and highly scalable. We can also deliver solutions that are hosted in the cloud as SaaS or on your own on-premises servers.

“To help with the rollout of our socially distanced desk booking service, Essential provided us with Colart-branded ‘how to’ videos.  This, along with interactive floor-plans that reflect our company look and feel, will help our workforce quickly transition to a new way of using our workspace”

Claudio Toledo, Head of Project Management

Covid Safe

Enable Covid Safe Desk Booking

Ensure safe distancing in the workplace with managed desk booking

Keep everyone safe when they return to the office and in the event of social distancing rule changes:

  • Automatic & flexible desk distancing policies
  • Contactless check-in
  • Contact tracing reporting
  • Managing cleaning regimes
  • Specify booking capacities in designated spaces

Hot Desking Booking Software Features

Easy to use

Management & reporting

Easy to Support

Covid Safe

Easy to use

Intuitive to use - quick to adopt

Book in advance

Book your preferred desk in advance, directly from Outlook calendar, your mobile device (using an iOS od Android app) or via a page on your intranet.

Interactive floor plans make your choice even easier.

Management & reporting for facilities managers

Optimise real estate utilisation & streamline FM services

Optimise workspace utilisation & save costs

Get utilisation reports on all your flexible workspaces and hot-desks and pinpoint areas where you can make savings or use space more effectively.

Poll your workforce to assess their plans for returning to the office.

Release any spaces reserved for teams to collaborate if they are not booked before a certain cut off point.

Preferred technology for the IT Team

The ideal solution for Microsoft 365 or on-premises Exchange sites.

Minimises support overheads

Staff can locate and book workspaces using their regular Outlook calendar along with navigable floor plans.

If you’re already using Exchange resource mailboxes to book resources, these are fully supported with no conflict or double-bookings.

A choice of off-the-shelf digital signage and industry standard authentication options means you can use your existing suppliers and systems.

Sometimes we can re-use screens that you may have already from another vendor.

Enable Covid Safe Bookings

Ensure safe distancing in the workplace with a managed desk booking system

Put A Safe Distance Between Desks

Ensure all workspaces are booked in advance and configured to observe the current distancing rules.

Make only certain desks bookable or automatically block out nearby desks when one is booked.

There’s a number of ways of ensuring desks are safely spaced and we can talk you through the best options for your needs.

Streamline your meeting room & desk scheduling

Find out how we can help you adopt & adapt the Microsoft Modern Workplace & Azure Cloud for your business