Resource & Visitor Requests for MICROSOFT 365
Hubstar Connect
Enterprise level workspace booking that builds on your Microsoft 365 investment.
Overview
Simplified Visitor Management, Resource Requests & Catering
When arranging an office visit, Hubstar Connect users can book meeting rooms and desks and request catering or additional services in the same workflow. From menu selection to quantities, cost centres and approvals, everything is captured in one place to ensure services are ready when people arrive.
APIs support integration with HR, catering and external systems for comprehensive automation (e.g., catering, video conferencing, accounting).
Workspace booking systems our customers rely on
BENEFITS
The benefits of using Hubstar
Organise everything for your office visit ‘in one go’
With HubStar Connect, meeting room and desk bookings can include catering and service requests in the same workflow. Users can select services, specify quantities, cost codes and timing, and follow approval processes – all from a single interface.
- Link catering & service requests to room bookings
- Menu and item selection
- Capture of volumes, cost centres & delivery times
- Integrated approval & service coordination workflows.
Visitor Management
HubStar’s integrated visitor management streamlines reception workflows, improves security and delivers a smoother guest experience. Visitors can be pre-invited with personalised instructions, check in via kiosks, and collect badges – with hosts notified on arrival.
- Automated front-desk workflows, including NDAs & host alerts
- Pre-registration & personalised visitor invitations
- Self check-in with ID capture & badge printing
- Real-time visitor status tracking
- Reporting for visitor activity & emergency evacuation.
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What our customers have to say about us
What our customers have to say
“Essential has transformed our workspaces and car parks into intuitive, easily navigated interactive maps, making it simple for our people to select and book their ideal places when scheduling their office days.”
Ryan Arif Workplace Improvement Lead & Facilities, Ageas
What our customers have to say
“Being able to pre-book a desk close to colleagues is a game-changer for our team’s productivity, especially as we are about to be working in an unfamiliar temporary space whilst we refurb our Poole office.”
Chris Egan, Infrastructure Project Manager, Merlin Entertainments ltd
What our customers have to say
“It’s now quicker and easier for hosts to register visitors in advance and provide all the relevant information, such as whether the visitor needs escorting. Managing visitor arrivals has also been streamlined with services that include self-service check-in kiosks and automated notifications to hosts.”
Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
What our customers have to say
“Working with Essential we have been able to make Microsoft Outlook the single portal via which we can book everything required for visitors to NATS’ offices. At the same time as scheduling a visit in Outlook calendar we can request meeting rooms, seating layouts, AV equipment, catering, Wifi codes, security arrangements, and so on.”
