Learning Management
How To Turn Teams Recordings into Shared Learning Resources
Every organisation today runs countless Teams meetings – from daily stand-ups to ‘Lunch & Learn’ sessions. In my experience it’s in these ad-hoc sessions where the really useful learning and information is captured.
The problem?
Too often these ‘gems’ end up buried in individual OneDrives, never to be discovered or reused by the wider organisation (and then they get auto-deleted).
But what if you could take that knowledge and make it part of your organisation’s shared learning experience?
By centralising recordings and surfacing them through your SharePoint intranet, you can transform everyday conversations into lasting learning resources.
We’ve helped some of our customers go one step further by putting these learning resources into a structured learning pathways that can be consumed via Teams, SharePoint or a learning app in a way that can be targeted and tracked.
3 Ways to Unlock Learning from Your Teams Recordings
1. Get ‘Contributors’ to Upload Their Videos to SharePoint
The simplest way to capture those valuable videos is to clearly signpost a central SharePoint location such as a dedicated L&D site, where individuals are encouraged to upload any relevant recordings.
Perhaps you could create different folders relating to different subject areas.
This approach is low maintenance, requires minimal IT involvement, and gives you a centralised library of shared learning content.
From here, you can start delivering learning content from a dedicated SharePoint learning hub, using tools like the video web part to surface recordings as a playlist.
You can also embed these videos into courses using Viva Learning or deliver training in a way that can be targeted and tracked using a SharePoint/Teams-integrated LMS like Learn365.
2. Use ClipChamp to ‘Pimp Up’ Your Training Videos
Microsoft now uses Clipchamp as its enterprise video hub (effectively replacing Stream). As well using Clipchamp to share videos, you can use it to tidy up and produce what will start out as ‘quite raw’, but nevertheless very useful videos.
To get started:
- Navigate to your Recordings folder in OneDrive Online
- Select your Teams recording, click on the 3 dots, and select ‘Edit in Clipchamp’
You can then use Clipchamp’s editing capabilities to:
- Remove unwanted parts (i.e., hellos, goodbyes, erms, etc),
- Add visual effects,
- Add standard video intros and outros that have your ‘learning brand’, and so on.
A nice feature is that you can edit your videos by simply editing the transcript that goes with the video. This is a lot easier than cutting out sections from the video playhead.
Simply click on the Transcript button on the top right, then select and delete the bits you don’t want by selecting and deleting the text. The related video footage will be deleted correspondingly.
You can then Export your video and store it in a central location from where it can be surfaced using the different options discussed above.
3. Use Copilot to Simplify Video Prep & Create Other Learning Resources
If your L&D teams (and keen contributors) have Copilot, this can massively speed video prep, with capabilities that include:
- Auto-summaries of subject matter and content,
- Pulling out key learning points,
- Generating multiple-choice or regular questions with answers,
- Creating follow-up resources like discussion guides.
This screen shot shows the Copilot
capability within Clipchamp.
All of this information and supporting resources can then be pulled together and surfaced using an LMS.
The result: A effective and very tailored learning experience
Although a little bit of effort is involved, by capturing, cleaning up, categorising and publishing your own, in-house videos, you get to benefit as follows:
- You break down silos: Your valuable knowledge isn’t locked up in people’s personal OneDrives.
- Learning contributors are encouraged: As was discovered by our customer, Reed Employment Services, by creating a central platform for delivering learning content, in-house experts became very active content contributors.
- You’l get to reduce learning costs: It’s a double whammy – instead of buying in ‘off the shelf’ training that’s probably a bit too general for your specific business, you can use your own very tailored learning materials.
- You can support different learning styles: Video recordings are often more easily consumed than dry PowerPoints and PDFs, and give staff a mix of structured and peer-led content.
What’s more, by creating and delivering learning in SharePoint and Teams, your existing Microsoft 365 productivity hub becomes your learning hub – giving you maximum ‘bang for your buck’ from your licence fees, plus the best engagement – this being probably one of the biggest challenges faced by L&D teams.
PS – One thing you will need to consider is consent from Teams session participants that might appear ‘on camera’, so perhaps you might want to add a comment to meeting invites and the session agenda. For example:
Quick note: we plan to record this session for use in internal training materials. If you’re uncomfortable appearing on camera, please let me know and we’ll offer an audio-only or off-camera alternative. Recordings will be stored securely, access will be limited to authorised staff, and you can request removal if needed.
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By weaving learning with Teams, SharePoint, Copilot, Forms and Power Automate, we can help you turn everyday Teams video collaboration into meaningful, reusable learning experiences.
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