Room booking systems for Microsoft 365
Find your ideal meeting room booking system
Build on Microsoft 365 to deliver the ultimate meeting room, resource & services booking system.
Overview
Let us help you find your ideal room booking system
We’ve been delivering workspace booking systems for over 15 years and know what it takes to get the best fit for your IT team, facilities management group and your workforce:
- Build on native Microsoft 365 functionality, including resource mailboxes
- Ease selection with interactive floor plans, colleague finding, etc.
- Allow requests for catering, seating layouts, parking, visitor passes & more
- Add digital signage, check-in options & sensors
- Provide advanced FM capability.
Room booking systems our customers rely on
USE CASES
Build on & extend existing processes
Already using Microsoft 365 to book meeting spaces? Improve it beyond recognition!
Reduce office space costs
Understand exactly how your office is being used, then take action.
Make it easy for your facilities team
Eliminate the complexity of working with ‘native’ Microsoft resource mailboxes
BENEFITS
Get a room and resource booking solution that caters to all
Simplify meeting space & facilities booking for your workforce
Use interactive floor plans that show facilities, capacities and accessibility at-a-glance.
Offer related services such as AV equipment, catering, seating layouts, visitor passes, etc.
Send reminders of what’s been booked and make amendments and cancellations effortless.
Give your FM team the resource management tools they need
Extend ‘native’ Microsoft room booking with a range of tools and services for your facilities team:
- Easily maintain room attributes, capacity, photos, etc.
- Drag & drop booking changes
- Support for visitor passes & catering
- Check-ins & reminders to eliminate waste
- Policies to spread bookings across the week
- Centrally control meeting room signage
- Get extensive utilisation reports.
Get the best technical fit for your IT team
Leverage your investment in Microsoft 365 infrastructure and skills:
- Support existing security & Entra ID groups
- Delegate booking administration to FM
- Easily extend to book 1,000s of desks, parking spaces, etc.
- Pooled resource support
- Full support for Teams Rooms
- Scale services in line with Microsoft 365
- Pave the way for using Microsoft Places as it evolves.
Schedule a chat & demo
FEATURES
What to look for in a meeting room booking system
A unified experience across Outlook, Teams, mobile & web
Support for additional services such as catering & visitor passes
Interactive floor plans to simplify room selection
Room signage options to suit your decor & budget
Check-in flexibility with optional support for existing ID cards
Support for Teams & Teams Rooms
Reporting on occupancy metrics, costs & trend
Advanced booking policies to govern how rooms get used
A dedicated, UK-based support team for ongoing assistance
Expertise in Microsoft technologies, including security, Entra ID, resource mailboxes, etc.
What our customers have to say about us
What our customers have to say
“Essential has transformed our workspaces and car parks into intuitive, easily navigated interactive maps, making it simple for our people to select and book their ideal places when scheduling their office days.”
Ryan Arif Workplace Improvement Lead & Facilities, Ageas
What our customers have to say
“Being able to pre-book a desk close to colleagues is a game-changer for our team’s productivity, especially as we are about to be working in an unfamiliar temporary space whilst we refurb our Poole office.”
Chris Egan, Infrastructure Project Manager, Merlin Entertainments ltd
What our customers have to say
“It’s now quicker and easier for hosts to register visitors in advance and provide all the relevant information, such as whether the visitor needs escorting. Managing visitor arrivals has also been streamlined with services that include self-service check-in kiosks and automated notifications to hosts.”
Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
What our customers have to say
“Working with Essential we have been able to make Microsoft Outlook the single portal via which we can book everything required for visitors to NATS’ offices. At the same time as scheduling a visit in Outlook calendar we can request meeting rooms, seating layouts, AV equipment, catering, Wifi codes, security arrangements, and so on.”
