Meeting Room, desk & resource booking designed specifically for your Microsoft Exchange & Office 365 environment.

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Streamlining how meeting rooms, hot desks & other resources are used has never been easier - or more readily adopted across the entire enterprise.

Take advantage of your existing investment in Microsoft Outlook, Teams and Teams Rooms to achieve the optimal user experience, simplified support, high performance and enterprise-grade scalability.

Our resource essentials solutions have been developed from the 'ground up' to run in your Microsoft environment, which means that issues like security, calendar privacy, delegate access, cross-time zone timings, integration with Microsoft conferencing, duplicate meetings, etc, are all taken care of.

Familiar UI - Minimises learning curve, no separate login

Standard resources - Stops double bookings

Multi-bookings - E.g. partitioned rooms, video conferencing rooms

Proven Infrastructure - Reduces COO

On-premises or in the cloud - Simply choose the service model that suits you.

Central security -  SSO - Uses Windows auth and AD access rights/privileges

resource management architecture.compressed

Hosted On-Premises or in the Cloud

Deploy the solution on-premises or in Microsoft Azure - whichever best suits your IT strategy.

You can also start with a fully on-premises solution and transition to the cloud as your strategy evolves.

Essential's experienced technical team will take the lead in getting your service up and running and empowering your team to get the most out of your investment.

Our Essential Plus option includes monitoring, maintenance, upgrades, health checks and re-configuration to keep your service running smoothly.

You'll find our expertise extends well beyond the solution itself.  We can advise on general networking and security issues, and even best practices when it comes to designing a great service that works well for your enterprise.


Discover how our technology can be implemented to streamline your room & desk booking processes.

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Streamline your meeting room & desk scheduling

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Order Additional Resources for your Meetings

Simply schedule your meeting using Outlook or Teams.  You are then emailed an order form via which you can request or amend any additional resources.

You can also use our Outlook add-in or App to select workspaces according to location, facilities, seating numbers, etc.  You then have the option of booking extra resources at the same time or via the confirmation email.

Order forms are fully tailorable and can include virtually any resource you want to offer (on a per location/room/workspace basis):

  • Catering, menu options and service times
  • Notes about allergens and other dietary requirements
  • Visitor passes
  • Parking space requests
  • Seating layouts
  • Video conferencing equipment
  • Cost centre information

.. the list is endless.

Get optimal ROI from conferencing facilities

If you’ve invested in teleconferencing equipment, including Microsoft Teams Rooms (using systems from Logitech, Lenovo, Yealink, Crestron, HP, Polycom, etc) we can help you optimise utilisation, manage costs and ensure a smooth service for end-users.

  • Easily book multiple conferencing rooms in different locations
  • Allocate cost codes
  • Notify VC services staff of imminent bookings
  • Request security passes, catering, parking and other services that will enhance the experience of visiting clients or staff
visitor managemement meeting room booking solution

Impress your visitors

From the point a visitor meeting is arranged, through to their arrival at reception, you can offer a quick and professional experience with services that include:

  • Easy pre-booking of security passes, parking spaces, dietary requirements & any other special requests that will ease their visit.
  • Slick reception services including security logging, host notification & badge printing
  • Self-check-in kiosks, badge printing & automated host notification
  • Way-finder room listings in reception areas
  • Status screens outside rooms

Unbeatable screen integration with Exchange/Office 365

Any combination of meeting room screens, interactive floor plan kiosks or status devices for desks, can be linked directly with standard Exchange/Office 365 resources to ensure zero double bookings and instant status updates:

  • All bookings made in Outlook/Teams calendar are automatically displayed on the relevant screens.
  • If staff fail to show (or if a booking ends early) that resource is instantly available to book from within Outlook/Teams calendar.
  • No-shows can be tracked and 'repeat offenders' can optionally be blocked from making further bookings in Outlook/Teams calendar.
  • Outlook/Teams meeting subjects can be hidden for enhanced privacy.
Individual Room Screens Aura Glow Touchscreen

Support & licensing options

On-premises or cloud implementation 

Planning, Screen Design & Training

Perpetual or subscription license 

Standard or advanced support packages

Essential Support

  • Software Support
  • Version Assurance
  • Screens Warranty

Essential+ Support

  • Software Support
  • Version Assurance
  • Screens Warranty
  • Maintenance
  • Upgrades
  • Health checks
  • Unlimited configuration

Read how companies have already benefitted from our solutions

Streamline your meeting room & desk scheduling