We help Microsoft-centric enterprises fully adopt the cloud & adapt to new ways of working.
Room Screens :


Digital signage that’s integrated with
your Microsoft room bookings


Are you already using Microsoft resource mailboxes to book meeting rooms and Teams rooms?

Our Microsoft-integrated screens let you add an extra layer of visibility and efficiency to your office.

  • See room availability at-a-glance
  • Avoid wasted rooms due to ‘no shows’
  • Allow on-the-spot bookings without risking conflicts with upcoming meetings
  • Fully synchronised with bookings in Outlook & Teams calendar.

Meeting room screens our customers rely on

Benefits of using our Microsoft-integrated digital signage

Create the optimal end user experience

  • See room availability at-a-glance
    – green=free, red=busy
  • Make on-the-spot bookings that instantly book the corresponding resource in Outlook/Teams
  • See upcoming availability & pre-book on screen
  • Provide overview screens in lobbies.

Synchronise with Microsoft bookings in real time

  • Any meeting rooms cancelled in Outlook or Teams are instantly ‘freed up’ on screen
  • If bookees don’t arrive within a pre-defined window, meeting rooms can be freed up
  • Optionally include meeting hosts & subjects.

Enhance facilities management

  • Capture accurate occupancy metrics
  • Reduce the impact of no-shows
  • Record faults on-screen, e.g., broken microphone
  • Send messages to workspace users
    (e.g., closed for decoration).
Facilities team reviewing new office plans

Highly flexible & customisable

  • Tailor screens to reflect your corporate branding & decor
  • Automatically use room mailbox ‘display names’
  • Use your preferred screen technology: iPad, Windows, Android, or our own screens
  • Centrally update on-screen details.

What to look for in meeting room screens for Microsoft 365


Resources on digital signage for Microsoft 365

What our customers have to say about us

What our customers have to say

“Being able to pre-book a desk close to colleagues is a game-changer for our team’s productivity, especially as we are about to be working in an unfamiliar temporary space whilst we refurb our Poole office.”

Chris Egan, Infrastructure Project Manager, Merlin Entertainments ltd

What our customers have to say

“It’s now quicker and easier for hosts to register visitors in advance and provide all the relevant information, such as whether the visitor needs escorting. Managing visitor arrivals has also been streamlined with services that include self-service check-in kiosks and automated notifications to hosts.”

Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
Essential Reception Area Image

What our customers have to say

“Working with Essential we have been able to make Microsoft Outlook the single portal via which we can book everything required for visitors to NATS’ offices. At the same time as scheduling a visit in Outlook calendar we can request meeting rooms, seating layouts, AV equipment, catering, Wifi codes, security arrangements, and so on.”

Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
Don't let your room naming convention cause confusion

What our customers have to say

“Our vision is to create flexible and productive office spaces using cutting-edge technologies to ease workspace booking, show footfall throughout the office and even help individuals find a space that suits their ideal temperature.”

Jane Jennings, Business System Analyst, Supply Chain and FM, NATS