MEETING ROOM SCREENS FOR MICROSOFT 365
Digital signage that’s integrated with
your Microsoft room bookings
Choose from a wide range of digital signage options for your room booking needs.
Overview
Optimise your office utilisation
Are you already using Microsoft resource mailboxes to book meeting rooms and Teams rooms?
Our Microsoft-integrated screens let you add an extra layer of visibility and efficiency to your office.
- See room availability at-a-glance
- Avoid wasted rooms due to ‘no shows’
- Allow on-the-spot bookings without risking conflicts with upcoming meetings
- Fully synchronised with bookings in Outlook & Teams calendar.
Meeting room screens our customers rely on
BENEFITS
Benefits of using our Microsoft-integrated digital signage
Create the optimal end user experience
- See room availability at-a-glance
– green=free, red=busy - Make on-the-spot bookings that instantly book the corresponding resource in Outlook/Teams
- See upcoming availability & pre-book on screen
- Provide overview screens in lobbies.
Synchronise with Microsoft bookings in real time
- Any meeting rooms cancelled in Outlook or Teams are instantly ‘freed up’ on screen
- If bookees don’t arrive within a pre-defined window, meeting rooms can be freed up
- Optionally include meeting hosts & subjects.
Enhance facilities management
- Capture accurate occupancy metrics
- Reduce the impact of no-shows
- Record faults on-screen, e.g., broken microphone
- Send messages to workspace users
(e.g., closed for decoration).
Highly flexible & customisable
- Tailor screens to reflect your corporate branding & decor
- Automatically use room mailbox ‘display names’
- Use your preferred screen technology: iPad, Windows, Android, or our own screens
- Centrally update on-screen details.
Schedule a chat & demo
FEATURES
What to look for in meeting room screens for Microsoft 365
Centralised device management & updates
Tailorable to match your decor and branding
Support for off-the-shelf screen technologies
A range of check-in options e.g., QR codes
Support for your existing ID cards
Clear status lights e.g., red/amber/green
Contactless operation
A choice of overview & individual room screens
RESOURCES
Resources on digital signage for Microsoft 365
What our customers have to say about us
What our customers have to say
“Essential has transformed our workspaces and car parks into intuitive, easily navigated interactive maps, making it simple for our people to select and book their ideal places when scheduling their office days.”
Ryan Arif Workplace Improvement Lead HRD & Facilities, Ageas
What our customers have to say
“Being able to pre-book a desk close to colleagues is a game-changer for our team’s productivity, especially as we are about to be working in an unfamiliar temporary space whilst we refurb our Poole office.”
Chris Egan, Infrastructure Project Manager, Merlin Entertainments ltd
What our customers have to say
“It’s now quicker and easier for hosts to register visitors in advance and provide all the relevant information, such as whether the visitor needs escorting. Managing visitor arrivals has also been streamlined with services that include self-service check-in kiosks and automated notifications to hosts.”
Jane Jennings, Business System Analyst, Supply Chain and FM, NATS
What our customers have to say
“Working with Essential we have been able to make Microsoft Outlook the single portal via which we can book everything required for visitors to NATS’ offices. At the same time as scheduling a visit in Outlook calendar we can request meeting rooms, seating layouts, AV equipment, catering, Wifi codes, security arrangements, and so on.”
