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Microsoft 365

Get the most out of Outlook Calendar & Exchange Resource Mailboxes

There’s no doubt that Microsoft Outlook Calendar makes a logical place for staff to book resources such as meeting rooms.

Apart from being convenient for end users, behind the scenes, Microsoft Exchange provides an underlying framework that makes it easy to scale and deliver an enterprise-wide solution.

Are you making the most of functionality in Exchange to help with resource bookings?

It’s got virtually every feature you could want of a corporate and indeed a personal diary.  It even has some basic capabilities that make it easier to book rooms and other resources such as equipment and catering.

For example, with Outlook calendar it’s now possible to:

For example, with Outlook calendar it’s now possible to:

  • Let users list & book meeting rooms according to location
  • View the facilities available in each room (e.g. built-in projector, capacity)
  • Request catering for a meeting
  • Make bookings subject to approval (e.g. by a member of the facilities team)

Written by our resource booking expert, Jim Fussell, our white paper explains what is possible in ‘native’ Microsoft Exchange or Office 365 and Outlook calendar in order to book your meeting rooms & desks.

It also provides tips aimed at technical staff to help them get the most out of these facilities.

See also our new eBook that looks at a new resource type in Microsoft 365 aimed at booking shared workspaces.

See our room & desk booking solution in action!

Discover how you can build on your Microsoft 365 environment to streamline your workspace and facilities bookings.