Adding visitor registration details when creating meetings in Outlook

Registering visitors when scheduling your Outlook meeting

In this video, we’ll show you how effortless it is to pre-register visitors for a building using Resource Central, all while scheduling your meeting in Outlook.

When you set up a meeting, you can invite your guests directly from Outlook. Once you select your meeting room through the Resource Finder, you’ll move to the order form.

This order form not only lets you handle meeting essentials like catering, but it also allows you to pre-register your visitors automatically.

The system picks up external attendees from your meeting invitation, leaving internal addresses behind. You can even assign a different host if you’re not the one greeting the visitors. For added security, you can restrict visitor access to certain zones in the building. A

fter saving the meeting the front desk team will be able to view all visitor details, making the check-in process smooth and efficient.