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Meeting room booking

Working with Resource Central room screens

Working with Resource Central room screens (also known as Digital Sign Service)

This video demonstrates how to work with Resource Central room screens – aka Digital Sign Service (DSS).

DSS lets you integrate your choice of digital screens with standard Microsoft 365 room bookings.  

Book a meeting room in Microsoft Outlook or Teams and the booking is automatically displayed on the corresponding meeting room sign, using red/green status colours and an optional halo glow.  

Use individual signs outside each room or overview signs in corridors and lobbies to show the availability of multiple workspaces.

  • See meeting room free/busy status at-a-glance
  • Check-into pre-booked spaces
  • Automatically release workspaces if no-one turns up
  • Extend bookings on screen
  • See upcoming bookings & next availability
  • Make new bookings ‘on-the-spot’
  • Report on meeting room utilisation.

Part of a comprehensive service – Add advanced resource booking (such as catering, parking and visitor passes), reception desk management, visitor self registration and wayfinder screens.

Built for Microsoft 365 – Supports standard Microsoft resource mailboxes, Microsoft authentication and runs on a centralised service that’s hosted in Microsoft Azure.

Hardware independent – Use your own choice of industry standard screens and customise to reflect your company branding or office design.

Fully contactless – Use RFID to support existing security cards or embed QR codes for fully contactless operation. New bookings or ‘no-shows’ are instantly updated in Outlook and Teams calendar.