Enterprise level desk booking solution and room management software that builds on your Microsoft 365 & Exchange infrastructure.
Keep your workforce safe
Covid-secure Workspace Management
Use smart workplace booking to navigate your return to the office
The right technology, policies and implementation strategy can massively streamline the various provisions you want to make to:
- help keep your workforce & visitors safe
- optimise opportunities for collaboration when in the office
- share a reduced amount of office space equitably
Working with Essential you can find the optimal solution for both your immediate return to the office and your future workspace management needs.
Ensure Social Distancing
Only allow desks that are safe-distanced to be booked & limit the number of people in the office at any time.
Staff Contact Tracing
Understand who occupied what workspace & when, so you can protect your team if someone falls ill.
Between-use Sanitation
Prevent touch contamination by ensuring meeting rooms & desks are cleaned after every use.
Validate & Survey
Intercept booking requests to get staff to self-certify or validate their reason for an office visit & gain insights to help plan your return to work strategy.
Short-cut your selection process
Essential works with a range of leading workspace management solutions.
Get in touch for unbiased guide to the best fit for your needs, along with pricing & demos.
workforce benefits
Easy to Use & Reassuring
Make your workforce confident their office visit will be both safe & productive.
- Provide a simple pre-booking process & ‘in-booking’ guidance
- Allow workspace selection to match needs
(e.g. riser desk, docking station, collaboration space, quiet area) - Make it easy to locate colleagues & prioritise team bookings
- Guarantee a correctly-spaced desk
- Ensure contactless booking & check-in on site
- Clearly mark desk status (e.g. awaiting cleaning)
FM benefits
Reduce the Overheads of Being Covid-secure
Implementing the requisite safety measures & coping with constant change is costly & time consuming.
The right solution will help you massively streamline the provisioning of workspace requests and the various other services that need to be provided, such as between-use cleaning and contact tracing.
It will also let you build flexibility into your workspace management, using policies that let you:
- Easily reflect latest Government guidelines on social distancing
- Throttle daily office occupancy & avoid ‘workspace hogging’
- Equitably share a reduced number of workspaces amongst teams
business benefits
Plan & Optimise your Workspace Post-pandemic
Get insights & measures that will help you plan & manage your future workspace
Research carried out by Cisco indicates that 77% of larger organisations will increase work flexibility moving forward, and their numbers also show that 53% of organisations will shrink the size of their offices.
As well as providing valuable services that will help you reduce the costs and overheads of implementing COVID-secure measures, our workspace scheduling solutions will give you the insights you need to use your future office space in the most productive and optimal ways for your workforce.
- Providing insights into what types of spaces are being requested
- Enabling data driven decisions around downsizing, reorganising, etc.
Solution Deep Dive
End user features
Deliver a range of services to help your workforce feel confident their office visit will be protected & productive
Automatic safe distancing
Use pre-designated Covid-secure desks or automatically create a safety zone (e.g. 2 metres) by taking nearby desks ‘out of service’ when staff make their booking.
FM features
Reduce the overheads of allowing for Covid measures
Track & trace
Protect your people by capturing booking details and check-in information.
With this vital information, if one of your colleagues falls ill, you can run reports on whom they may have come into contact with.
